While I am a big believer in plain English, my legal adviser has suggested I adopt the following wording. By instructing me to work with you, you are agreeing to these terms.
Standard Terms and Conditions of Business
Our contract will be based on these terms and conditions and the written proposal. I will hold these costs for three months from the date of the proposal. By agreeing to proceed you are confirming that you have read, understood and will abide by these Terms and Conditions and Cancellation policy.
Planning and Cancellation
Once dates are booked, I will hold them for you. Any further meetings will be subject to availability and will be charged at the agreed rate for the work. If you cancel any meeting which you have booked, and I am not able to replace it with another paying client, I will charge cancellation fees at my discretion to a maximum of :
o 15-10 days notice – 50%
o 10-5 days notice – 75%
o Less than 5 days notice – 100%
If, for any reason, you decide not to complete the work, you must confirm this in writing. I will charge you for the work completed up to the date this confirmation is received and any cancellation fees due (see above).
If the project remains partially completed and there has been no contact from you, I will request a meeting to review whether the work is meeting your needs and to plan new dates. If I receive no response to this request, I reserve the right to decide at my discretion a project termination date and charge you as per the termination clause above.
Fees and Expenses
I charge mileage at 45p per mile, and train and taxi fares and subsistence at cost. I will add expenses to the fee invoices at appropriate times. If you have any concerns about the fees, please contact me as soon as possible and before the work begins. If you continue with the work after the proposal has been received and agreed, it is understood that you have accepted the outlined costs. Between us, we will identify and agree any variation to these terms and conditions before the project begins.
Invoicing and Payment
I will invoice you according to the payment option you have chosen and which we have agreed before work starts. The terms of payment are 28 days. I reserve the right to discontinue delivering services if payment is outstanding.
I guarantee the confidentiality of all of your information, documentation and records that I have access to. I conduct myself at all times in full compliance with the Data Protection Act 1998.
The copyright in the content of any work produced during or as a result of work I undertake for you shall be the absolute property of Lance Cross Business Performance Ltd.
I will try to supply the services agreed to the best of my ability. In the case of unavoidable circumstances, such as serious illness, I will complete the work as soon as practicable and will accept no further liability.
English law shall be the proper law of the contract and all claims under the contract shall be settled by reference to the English legal system